Generally. Each cable communications system operator shall provide the county access
to books and records related in whole or in part to the construction, operation or
repair of the cable communications system, or a group of systems of which the system
is a part, so that the county may inspect and copy these books and records, which
are hereby acknowledged to be of a confidential and proprietary nature. The records
include, but are not limited to, revenue records and other records related to compliance
with any provision of this chapter or a franchise. A franchisee is responsible for
obtaining or maintaining the necessary possession or control of all such books and
records, so that it can produce the documents upon request. Books and records must
be maintained for a period of five years, except that a franchise may specify a shorter
period for certain categories of voluminous books and records where the information
contained therein can be derived simply from other materials. The phrase "books and
records" shall be read expansively to include information in whatever format stored.
(b)
Production. Books and records requested shall be produced to the county by a time
and at a location in the county designated by the county administrator. However, if
the requested books and records are too voluminous, or for security reasons cannot
be copied and moved, then the franchisee may request that the inspection take place
at some other location mutually agreed to by the county and the franchisee; provided
that: (1) the franchisee must make necessary arrangements for copying documents selected
by the county after its review; and (2) the franchisee must pay all travel and additional
copying expenses incurred by the county (above those that would have been incurred
had the documents been produced in the county) in inspecting those documents or having
those documents inspected by its designee.
(Ord. No. 4371, § 2)
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